Hosting meetings and events in your own company’s corporate office? Yes, you heard that right. And not just any ordinary meeting or event. We’re talking high-end, immersive meetings and events with full production all under your very own roof.
You might be thinking “How is that possible? All I have are standard common areas!”
Whether your office has an existing lobby, cafeteria, or auditorium, the right planning and production team can transform ordinary rooms into amazing experiences, making your attendees feel like they are in a whole new world.
So, how is this done? By looking at both sides of the coin of the production process to take all the steps needed to produce cutting-edge meetings and events at your locations.
Technical Consultation
The first step to transforming your space into an enhanced show room is having a Technical Consultation. A site review is conducted taking inventory of what technology you may already have that can be built upon. Using existing assets and enhancing it is a great way for a production partner to be an extension to your own team.
This includes staging, lighting, and video concepts. Based on the layout and size of your space along with your meeting design requests, it is then decided what other technology can be added to meet your goals.
Since your space likely wasn’t designed to support production level equipment, rigging may be brought in to get the elements up in the air. It is important to find a qualified partner who understands the engineering and safety components of rigging, as it can make all the difference in the end experience.
Having the right lighting, AV, and staging design is what captures the audience’s attention, so this step is also essential to transforming your space into an eye-catching event.
Creative Consultation
After all the technical aspects are evaluated, the fun begins with the Creative Consultation. The creative side of the production process includes elements like content design, scenic design, 3D rendering, video animation, assistance with script writing and more.
When it comes to the tone and feel of your meeting, it’s key to stand out by designing an atmosphere that feels engaging, immersive and consistent all across the board. The creative team will collaborate with you every step of the way to build an insightful event strategy that will deliver an experience that clearly communicates your content, messages, and brand for your attendees.
Once the creative elements are finalized and implemented, technical checks, rehearsals, and presenter coaching will be conducted to ensure a smooth sailing show on the big day.
Why would you consider your own space?
With in-person meetings becoming the norm again, hosting one in your own office is a great way to welcome back employees and others associated with your business. Gathering everyone together at the heart of your company is already exciting. Still, when your attendees enter that whole new world under your own roof, they will be ready to be educated and inspired.
This is also a great way to avoid the high demand for meeting venues (an issue discussed in our previous blog post ) and an even better way to plan a meeting on a slimmer budget.
Hosting a meeting in your own corporate office might sound challenging, but with a little brainstorming and the proper team, the possibilities are endless.
Luckily, our team has experience over the years transforming ordinary rooms into immersive productions at client locations. If you’re considering hosting a meeting at your own headquarters, feel free to connect with us to discuss the endless possibilities that await for you and your team!
Executing an event at your own HQ requires reliable support. Don’t fly solo! Ensure success by following our Five Tips To Find The Perfect AV Support.